Set up ArcGIS Online organization

ArcGIS Online is used to collaborate, catalog, and share maps and applications with members of your organization or the general public. Your specific configuration may vary depending on the functional responsibilities of your local government and the maturity of your ArcGIS implementation.

To configure ArcGIS Online in your local government, complete the following steps:

  1. Using an Internet browser, go to ArcGIS Online and sign in with your Administrator account.
  2. Create an account for each individual that will fill one of the following roles in your organization. Each of these accounts should be a Publisher role in ArcGIS Online.
    Role Description
    GIS - IT Analyst The GIS - IT Analyst is responsible for defining, cataloging and publishing common maps and configurable apps for the local government.
    IT App Developer The IT App Developer is responsible for defining, developing and maintaining common applications and add-ins for the local government.
    IT System Administrator The IT Server Administrator is responsible for maintaining the ArcGIS for Server infrastructure and a common set of hosted services used by the local government. This role is also responsible for ensuring other parts of the ArcGIS platform (desktop computer and mobile) have connectivity to the organization and ArcGIS Server services.
  3. Using your Administrator account, create the following site configuration groups in your ArcGIS Online organization.
    Details Icon

    Owner: GIS-IT Analyst Account

    Icon: \Icons\Basemaps.png

    Group Name: Basemaps

    Summary: Standard basemaps for the organization

    Description: This group includes a complete list of basemaps for our organization. They provide relevant and consistent geographic context across all city departments; and are essential building blocks for the local government's desktop computer, mobile, and web applications.

    Tags: Basemap, Map, Site Configuration

    Who can view this group: People in the organization

    Who can join this group: Only those invited by a group manager

    Who can contribute content to the group: Only group owner and managers

    Sort group content by: Title and Ascending

    Basemaps icon
    Details Icon

    Owner: GIS-IT Administrator Account

    Icon: \Icons\FeaturedContent.png

    Group Name: Featured Apps

    Summary: A collection of applications highlighted on the organization's home page.

    Description: This group includes a collection of applications highlighted on the organization's home page.

    Tags: Featured Apps, Highlight, Landing Page, Site Configuration

    Who can view this group: People in the organization

    Who can join this group: Those who ask and are approved by a group manager

    Who can contribute content to the group: Only group owner and managers

    Sort group content by: Date

    Feature Content icon
    Details Icon

    Owner: GIS-IT Administrator Account

    Icon: \Icons\Gallery.png

    Group Name: Gallery

    Summary: A collection of applications highlighted in the organization's gallery.

    Description: This group contains a collection of maps and applications highlighted in the organization's gallery.

    Tags: Gallery, Highlight, Map, App, Site Configuration

    Who can view this group: People in the organization

    Who can join this group: Those who ask and are approved by a group manager

    Who can contribute content to the group: Group members

    Sort group content by: Title and Ascending

    Gallery icon
    Details Icon

    Owner: IT Developer Account

    Icon: \Icons\AppTemplate.png

    Group Name: Configurable App Templates

    Summary: A collection of configurable application templates used in the organization.

    Description: This group contains a collection of configurable application templates used in the organization.

    Tags: Web Applications, Templates, Site Configuration

    Who can view this group: People in the organization

    Who can join this group: Only those invited by a group manager

    Who can contribute content to the group: Group members

    Sort group content by: Rating

    App Template icon
    Details Icon

    Owner: IT Developer Account

    Icon: \Icons\AppTemplate.png

    Group Name: Configurable Gallery Templates

    Summary: A collection of configurable gallery (or group) application templates used in the organization.

    Description: This group contains a collection of configurable gallery (or group) application templates used in the organization.

    Tags: Group Applications, Templates, Gallery Applications, Site Configuration

    Who can view this group: People in the organization

    Who can join this group: Only those invited by a group manager

    Who can contribute content to the group: Group members

    Sort group content by: Rating

    App Template icon
  4. Using your Administrator account, configure the following ArcGIS Online website properties:
    • General
    • Home Page
    • Gallery
    • Map
    • Item Details
    • Groups
    • Utility Services
    • Roles
    • Security
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