Adopta uses a geoprocessing model and tool to authenticate users and communicate asset maintenance program updates.

Send email updates

The Bulkemail tool is designed to send periodic updates to users that have adopted catch basins.

To run the Bulkemail tool, complete the following steps:

1. If necessary, open the CatchBasin.mxd.
2. In the ArcCatalog window, browse to <your directory>\Application\ToolBox\AdoptaGP.tbx.
3. Right-click on the AuthGP model and choose Edit to open the model for editing.
4. Double click the Bulkemail tool.
5. Draw an area of interest on the map to notify users that have adopted assets.
6. In the User table parameter, browse to the UserTable and click Add.
7. In the Email field parameter, choose the EMAIL field from the drop-down. This field will store the email address.
8. In the Token field parameter, choose the USERTOKEN field from the drop-down. This field will store user tokens generated by the Adopta application.
9. In the Token duration parameter, type in a time into the text box. Time (in minutes) for the expiration of the user token.
10. In the Asset Layer URL parameter, type the full service URL (with index number, which is located at the end of the service REST endpoint) containing the assets. For example, http://yourserver.yourdomain.com/arcgis/rest/services/CatchBasins/FeatureService/0
11. In the AGOL/Portal Username parameter, type your server user name to access the service if secured.
12. In the AGOL/Portal Password parameter, type the password for the user name you provided in the step above.
13. In the App URL parameter, type the URL of your Adopta application.
14. In the SMTP Server parameter, type the server hostname and port of the SMTP server.
15. In the SMTP Username parameter, type in the SMTP server username, only if your SMTP requires authentication.
16. In the SMTP Password parameter, type in the SMTP server password, only if your SMTP requires authentication.
17. Check the Use TLS check box if your SMTP server requires TLS.
18. In the From Email parameter, type the email address from which emails will be sent to users.
19. In the Email Subject Line parameter, type the subject line to be used for update emails.
20. In the Email Template parameter, browse to <your directory>\Application\EmailTemplates folder. Choose the Bulkemail template and click Open. The HTML template to be used for login emails.
21. Check the Test Mode check box, if you would like to send a test email to review.
22. Optionally, in the Test Login Email parameter, type in a known user to send the test update email to.
23. Click OK to run the tool and send emails.