The Clerk-Recorder's Office model implementation will help you set up ArcGIS Online for your Clerk-Recorder's Office. Functional groups identified for a Clerk-Recorder's Office, can be added to your ArcGIS Online organization to address departmental or business needs in your local government. Typically, the structure of the functional groups aligns closely with your organizational structure and the services you are responsible for delivering. You're specific configuration may vary depending on the functional responsibilities of your Clerk-Recorder's Office and the maturity of your ArcGIS implementation.
Create your Clerk-Recorder's Office groups
To create Clerk-Recorder's Office groups, complete the following steps:
- Using an Internet browser, go to ArcGIS Online and sign in with your Clerk-Recorder's Office Publisher account.
- Create the following groups in your ArcGIS Online organization.
Details Icon Owner: Clerk-Recorder's Office Publisher account
Icon: \Icons\Election.jpg
Group Name: Clerk-Recorder's Office
Summary: This group is used to share Clerk-Recorder Office maps with other departments in a local government.
Description: This group is used to share Clerk-Recorder Office maps with other departments in a local government.
Tags: Clerk, Recorder, Election, Land Descriptions, Local Government
Who can view this group: People in the organization
Who can join this group: Only those invited by a group manager
Who can contribute content to the group: Only group owner and managers
Sort group content by: Views>Ascending
Details Icon Owner: Clerk-Recorder's Office Publisher account
Icon: \Icons\Election.jpg
Group Name: Clerk-Recorder's Office Services
Summary: This group contains an inventory of the Clerk-Recorder's Office map, feature and other services. It also includes web maps authored specifically to support web applications shared with users in our department.
Description: This group contains an inventory of the Clerk-Recorder's Office map, feature and other services. It also includes web maps authored specifically to support web applications shared with users in our department.
Tags: Clerk, Recorder, Election, Land Descriptions, Local Government, Map Services, Feature Services, Geoprocessing Services
Who can view this group: Only group members
Contributors: Only group owner
Sort group content by: Title and Ascending
Details Icon Owner: Clerk-Recorder's Office Publisher account
Icon: \Icons\Election.jpg
Group Name: Clerk-Recorder
Summary: A collection of maps used to manage the organization, track policy and administer the department budget and only accessible to the Clerk-Recorder or an Assistant or Deputy Clerk-Recorder.
Description: A collection of maps used to manage the organization, track policy and administer the department budget and only accessible to the Clerk-Recorder or an Assistant or Deputy Clerk-Recorder. Contact <insert email link to Publisher role> if you would like to add a map to this group or need further assistance.
Tags: Clerk, Recorder, Election, Land Descriptions, Local Government, Administration
Who can view this group: Only group members
Who can contribute content to the group: Group members
Sort group content by: Title and Ascending
Details Icon Owner: Clerk-Recorder's Office Publisher account
Icon: \Icons\Election.jpg
Group Name: Elections
Summary: This group is used by members of the Clerk-Recorder's Office who conduct equitable elections and voter registration.
Description: This group is used by members of the Clerk-Recorder's Office who conduct equitable elections and voter registration. Contact <insert email link to Publisher role> if you would like to add a map to this group or need further assistance.
Tags: Clerk, Recorder, Election, Voting
Who can view this group: Only group members
Who can contribute content to the group: Group members
Sort group content by: Title and Ascending
Details Icon Owner: Clerk-Recorder's Office Publisher account
Icon: \Icons\Election.jpg
Group Name: Election Results - <insert your election>
Summary: This group is used to share election results for each political contest that occurred in the <insert your election> Election.
Description: This group is used to share election results for each political contest that occurred in the <insert your election> Election. Contact <insert email link to Publisher role> if you would like to add a map to this group or need further assistance.
Tags: Clerk, Recorder, Election, Voting, Results, <insert your election>
Who can view this group: Everyone (public)
Who can view this group: Only those invited by a group manager
Who can contribute content to the group: Only group owner and managers
Sort group content by: Title and Ascending
Details Icon Owner: Clerk-Recorder's Office Publisher account
Icon: \Icons\Election.jpg
Group Name: Land Descriptions
Summary: This group is used by Recorder staff who manage survey control and legal property recordings.
Description: This group is used by Recorder staff who manage survey control and legal property recordings.
Tags: Clerk, Recorder, Election, PLSS, Control, Local Government, Land Descriptions, Property Records
Who can view this group: Only group members
Who can contribute content to the group: Group members
Sort group content by: Title and Ascending
Author and share your geographic content
The ArcGIS Solutions for Local Government includes a series of focused maps and apps you can deploy in your ArcGIS Online organization. The focused maps and apps should be deployed with your own data and will help you address key business challenges in your organization.
To author and share geographic content, complete the following steps:
- Using an Internet browser, go to ArcGIS Online and sign in with your Clerk-Recorder's Office Publisher account.
- Add existing items to your organization or publish your maps and data as web services on ArcGIS Online. At a minimum, each item description should include the following:
- Name
- Icon
- Summary
- Description
- Tags
- Share the items with a group you just created.
Create your Clerk-Recorder's Office user accounts
To create Clerk-Recorder's Office user accounts, complete the following steps:
- Using an Internet browser, go to ArcGIS Online and sign in with your Administrator account.
- Create a user account for each individual that will fill the following roles in your organization.
Role Description Clerk The Clerk is the official keeper of the record, responsible for overseeing the receipt, storage, retrieval and safeguarding of public records and conducting fair and equitable elections. Election Supervisor The Election Supervisor, under direction of the Clerk, is responsible for ballot design and assignment; election equipment maintenance, preparation and testing; tabulation; and election night reporting. Property Mapper The Property Mapper is responsible for creating, maintaining and updating real property maps and survey control. - Begin using your ArcGIS Online organization to develop and share focused maps and apps in your Clerk-Recorder's Office.